Using a hotel’s in-house audio visual (AV) staff and equipment may look like an easy and quick solution for your next event. But this is not always the case as many event planning experts have come to discover. By working with a dedicated AV provider, those planning an event can save on time and costs while looking forward to a great and professional service.
A professional outsourced audiovisual service provides you with the benefits that comes from a highly- dedicated and trained audiovisual team without the headache of having to employ and manage the activities directly or incur a fixed overhead. The team will liaise with the venue hosts to ensure all event planning processes and activities run smoothly, allowing you to concentrate on other meeting matters.
Consistent & Fair Rates
In-house audiovisual equipment, services and costs will often vary based on the location—whether you are in Southampton, Winchester, Portsmouth, Bournemouth etc. When planning events, you could save lots of money by employing an outside audiovisual company that is likely to be providing consistent flat-rate pricing for every venue across the whole city. This is particularly useful if you are planning a series of events.
They Bring Experience
While it is a fact that majority of in-house audiovisual providers offer support for many different events at their venue, the best way of ensuring you are getting the best and consistent service is to hire a dedicated and professional AV hire company that specialises in Southampton events coordination. The in-house team could be spread thin in case the same venue is having more than one meeting or conference running concurrently, but a dedicated team assigns a specific team to support your meeting.
Latest Technology & Equipment
Outsourced audiovisual rental providers acquire new equipment regularly, phasing out the worn-out or older products. Even if your meeting doesn’t need to use the newest laptop or projector, an outsourced audiovisual company will always have several options from which you can select the products or services that best fits your needs. Because an audiovisual hire company will be having more options in terms of services, technician, and equipment, it allows you to remain within your budget allocation by selecting the most suitable option from the different price options available.
Gives Confidence to Your Speakers
Keynote presenters get reassured when they know that you have taken good care of their audiovisual requirements for their presentations. Most technical issues raised by your keynote speakers can be resolved easily and fast without having to involve the venue or hotel technician or management as the dedicated team is always on standby. Such a team will provide continuous support, setting up in advance the room and conference equipment for your meetings ensuring everything proceed without technical interruptions.
You Cannot Afford Not To
In-house audio visual service providers at the majority of big hotels and venues are often planning and organising multiple events taking place simultaneously at their venues and other venues in neighbouring cities—Winchester , Portsmouth, and Bournemouth among others. By hiring a pre-selected outside audiovisual provider, you will be paying for dedicated support throughout your event. This not only ensures smooth running but consistent quality service, something that you are not assured of when the audiovisual team is not under your direct supervision.