1. Location, Location, Location!
Bournemouth is known for its booming economy as well as being home to sizeable public service and financial sectors. So, the first step in successful event planning involves choosing the best venue for your needs. Consider metrics such as the number of attendees that can be seated comfortably, the types of on-site audio visual equipment available, how close the site is to major hotels and the ability to provide refreshments if a corporate event will last the entire day.
2. AV is actually easy
As opposed to trying to tackle difficult technical details through guesswork or within a limited time frame, it is always best to use a reputable AV hire firm that services the Bournemouth area. This dedicated team of professionals will offer you guidance, handle complicated technological tasks and provide flexible solutions based around your unique requirements. Perhaps most importantly, these technicians can handle any audio visual issues on the day of the event. This is critical to help prevent any embarrassing downtime that might otherwise occur.
3. Careful Planning
Like any business venture, staying organised is the key to success. This is even more critical when coordinating a corporate event. It is a good idea to put together a list ahead of time that delegates different responsibilities to individual team members. Make certain that the agenda is suitable for guests as well as the venue itself. The use of a dedicated smartphone application could also be used to inform attendees of any changes or to answer questions that may arise. It is also wise to send out directions to anyone who might not be familiar with the metropolitan area of Bournemouth. Above all, be sure to communicate clearly with other coordinators. We should always remember that logistics represent a very large portion of event planning.
4. Bringing it All Together
On the day of the seminar, employ a representative to meet and greet all guests who arrive. Be certain that any last-minute questions are answered. Immediately before the event, perform a one-time check in coordination with the AV hire service to verify that all equipment is functioning properly. It is also wise to leverage online networks such as social media sites in order to inform attendees of any last-minute changes as well as to provide them with a means to contact the event coordinators. A bit of planning can go a long way in this sense.
5. What did everyone think?
It is always wise to obtain feedback from your guests after the conference. This could be in the form of a follow-up phone call, a physical (and optional) survey or a widget that allows users to rate specific factors on a scale from one to ten. Pay any outstanding balances that may be owed to the venue or third-party event organisers. Finally, set up a time to meet with those who were directly involved with planning the seminar. Obtaining their opinions is another great way to hone your planning skills for the future.