1. A venue is a good starting point
Whether it’s a corporate event, breakfast meeting, or a multi-day annual AGM, planning a conference is not an easy task. The venue chosen will have the biggest overall effect on your event. Carefully consider details like how attendees will get to your event. In Southampton, you will be spoilt for choice when it comes to selecting your event venue. Leading venues include Holiday Inn, in close proximity to the city centre, Norton Park Hotel, Edwardian Manor House Hotel, and New Place, a wonderful blend of modern comfort and traditional charm. The Grand Harbour Hotel is located only a short drive to Southampton Airport and walking distance from the city’s Central rail station.
2. Don’t neglect the tech
Among the most widespread things that could possibly go wrong with AV hire are generally minor technical audio visual hitches such as microphones not working efficiently, presenter’s laptops not connected well to the projector, etc. Therefore, remember to have a skilled person on standby at all times to take care of such audio visual issues as soon as they arise. An audio visual company or venue should also offer you fresh ideas that can make your planning easier and more fruitful.
3. Make your life easier
Nowadays, there are lots of apps that can assist in corporate event planning. For instance, no event planning would be complete without Goggle Drive which you can use for folders, documents, and spreadsheets to help in managing and collaborating on meeting ideas and content. When you are setting the event objectives, you may consider using the SMART-model app. Another useful online app is Whova, all-in-one software for event management. With this, you can manage all activities such as attendance registration, generating name badges, checking-in, and live polling.
4. Hints and tips for success
Any event planning project needs good staff—a well coordinated team. This is vital for both planning stages and for the event day itself. Remember to account for catering, security, AV hire support and vendors where necessary. It may be important to delegate important tasks for effective follow-up. Assign event portions to each member of your team and ensure there is suitable follow up. Remember that no matter how well your event has been planned, on the actual day, small details can easily bog you down, making the day hectic. For that, compile an Event Bible, and ensure it’s available readily to the key team players.
5. Assess your Success
Analyse and evaluate the corporate event. For example, were your objectives attained? If not, you need to analyse and find out where things went badly and how you can do it better next time. Perhaps your conference value was not marketed properly. Look at your entire event through a marketing lens, gathering all the numbers and facts to give you an overview of the successes and areas for improvement. After the event, consider sending out a survey that is accompanied by a prize for a randomly selected entry. This gives your attendees an incentive to honestly give you feedback on what they thought of the event’s planning and activities.
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