1. Why Portsmouth?
Not only is Portsmouth known for massive companies such as IBM and the Co-Operative Group, but it is also a very popular city to host corporate events. However, it is first necessary to choose the correct venue based off of seating capacity as well as a proximity to mass transit services and hotels. Other factors include the price of the location and any inclusive on-site support. As there are a host of locations to select, these metrics should be weighed against one another. This should always be the first step within the process of event planning.
2. The Unsung Hero
The audio visual sector is advancing at a breakneck place and it is often wise to choose the turnkey solutions provided by third-party AV hire firms. These highly trained specialists will be able to determine the right equipment for the seminar as well as mould their approach around your discrete requirements. Let’s also keep in mind that in the rare case that an issue is encountered, they can supply the level of hands-on experience to sort it out on the day of the conference itself. It pays to be prepared.
3. Plan to Succeed
The keyword in event planning is “plan”. In order to avoid potential confusion, have a checklist handy and distribute it to all who are involved with the preparation. You can then tick off items once they are completed. This is also an excellent means to clarify individual responsibilities. Other tips include holding regular meetings to determine the status of the upcoming seminar and identifying minor issues before the evolve into major problems. It is also wise to send out regular email updates or alerts via a smartphone application to keep attendees up to date with any changes that may occur.
4. Finishing Touches
Always be ready to greet your guests and to attend to their needs. Have a representative standing by to aid them with wireless connections, seating arrangements and to answer questions. There can even be times when you utilise a Portsmouth travel service to help them arrive at the corporate event on time. Be certain to prepare for those who are handicapped or who have similar disabilities. Above all, coordinate with other staff members as well as the audio visual crew to make certain that the itinerary is being followed and that there are no major snags.
5. What was the Response?
Always remember to evaluate how the seminar transpired. Speak with the venue, satisfy all financial obligations with the AV hire service and consult with your team. However, it is just as necessary to acquire feedback from your guests. Some great questions to ask are:
- How were the travel arrangements?
- Was the venue comfortable and did it address their needs?
- Were the keynote speakers clear and relevant?
- Do they have any suggestions for the future?
Keeping attendees “in the loop” increases the likelihood that they will actively participate in future corporate events.
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